Like most swim clubs in the area, SUNN Swimming is run by parent volunteers who elect a board of directors to oversee swim club operations. Our paid coaches are responsible for administering the “wet side” of club operations and our board along with member families, are responsible for running the “dry side” of club operations.
Parent volunteers help out with day-to-day operations and special events to keep our monthly dues down, and this makes us the successful club that we are. One of our primary sources of fundraising is holding swim meets. A well-run meet can generate $7,500 - $10,000. We need support from all our families to make the three meets we host each year a success. The requirements we have set throughout the Family Service Program are the minimum levels of support needed. We appreciate the many families who go well beyond these minimum levels each year.
Volunteer requirements for all SUNN families-
10 & Under Championship April 27, 2013:
The 10 & Under Championship is the largest meet that SUNN hosts and offers SUNN the chance to show all of Pacific swimming that we are a first class swim club with top swimmers and a top organization to support them.
All SUNN families will be required to work one shift (approx. 3-4 hours depending on the number of families participating) at this meet.
In addition to the 10 & Under Championship Meet, SUNN also requires 15 service hours per family to be fulfilled anytime throughout the year. If a family joins or leaves the club mid-year, the service hour requirement will be reduced by 1.25 hours for each month they are not a part of the club. For example, if a swimmer joins SUNN in January, they will have an 10 hour service requirement since they are not part of the team during September, October, November and December.
Ways to Earn Service Hours -
Volunteer at swim meets. Volunteer hours for SUNN assigned jobs will count toward family service hours.
Volunteer for Fundraising Events. SUNN hosts a fundraising Swim-a-Thon and Silent Auction and needs volunteers to organize and run these events
Volunteer for Social Events. SUNN hosts social events, such as the holiday party and awards banquet which are volunteer run.
Volunteer as events/opportunities become available. Throughout the year, other volunteer opportunities will be communicated through the newsletter and email.
Additional Volunteer Requirements -
If your swimmer is participating in swim meets, your family is required to help with any meets in which your swimmer participates. Hours worked at swim meets (except for the 10 & Under Championship meet) can count toward the 15 service hours, but once the 15 hours is met, you are still required to help at any meets your swimmer attends. If you do not work at a swim meet in which your swimmer participates, you may be fined at a rate of $35 per hour. If you cannot work at a meet due to extenuating situations, please first try and find another parent to cover your duties. If you still cannot cover your responsibilities, please contact the volunteer coordinator in advance to determine a course of action.
SUNN Hosted Meets: In addition to the 10 & Under Championship, SUNN hosts the Fall Classic (October 27-28, 2012) and the Silicon Valley Open (June 29-30, 2013). All families with swimmers participating in the meet are required to volunteer (approx. 4 hours depending on the number of families participating).
Meets hosted by other clubs: SUNN swimmers also attend swim meets hosted by other clubs. Usually at these “away” meets, SUNN is expected to fulfill a meet job such as timing assignments. All families with swimmers participating in an “away” meet are required to volunteer for any SUNN assigned jobs. If you do not work at a swim meet in which your swimmer participates, you may be fined at a rate of $35 per hour. If you cannot work at a meet due to extenuating situations, please first try and find another parent to cover your duties. If you still cannot cover your responsibilities, please contact the volunteer coordinator in advance to determine a course of action.
Exemptions from Volunteer Requirements -
The following positions/groups have some exemptions from the SUNN Volunteer Requirements:
Otter, Seals, and High School Training Program Families. Families in these SUNN practice groups are encouraged, but not required, to volunteer with the 10 & Under Championships. They are exempt from the Service Hour requirements.
You can sign up to volunteer for SUNN events using the “Job Sign Up” button on events posted on our web site.
Buy out service hours. You can buy out remaining service hours at $35 per hour. If you choose to buy out your service hours in September for the coming year, you will not be required to volunteer during the year.
Tracking Your Service Hours
Service hours earned at SUNN hosted meets or events will be tracked using the forms on our website. The Volunteer Coordinator will periodically send out reports of volunteer hour balances. It is your responsibility to make sure that your hours are reported and recorded.
What Happens When You Don’t Earn All Your Service Hours?
Anyone who does not earn all their allocated service hours by volunteering will be billed at the end of the season in August at $35 per hour.